New Policy on Use of Vehicles Goes Into Effect March 1 2010

Beginning March 1st, 2010 the university will adopt a new policy on use of university owned and personal vehicles. This policy will apply to anyone operating a vehicle on university business and thus it is imperative that everyone be familiar with this policy. A short training presentation is provided at http://www.purdue.edu/business/bstraining/BPM/pdf/CourseMaterials/UseofVehicle/Vehicle%20Use%20Policy_V11%20%28Rev2%29.pdf. It is highly recommended that everyone review this information.

The policy along with highlights are listed below.

Highlights of the policy include the following:

  • Revised form 17 (authorization to travel) that includes a box to self evaluate your driving record. New form 17 attached (note box 18 asks for driver certification and can only be certified by the traveler)
  • Employees will be asked to self evaluate their driving record with the criteria listed in the link below as a factor.
  • http://www.purdue.edu/risk_mgmt/pdf/EE_MVR_GRADING_GRID.pdf
  • Employees who fall in the “Conditional” or “Unacceptable” category should notify their supervisor right away so he/she can contact Risk Management for further evaluation.
  • Motor vehicle record checks are required for Grad students, undergrads and volunteers operating vehicles. In addition they are also required for any staff member who routinely operates a University vehicle five times or more per week and those whose job description requires the possession of a valid driver’s license.
  • Policy applies to University owned vehicles as well as personally owned vehicles
  • For definition purposes in the policy Students are both Graduate and Undergraduate.
    *It is important for grad students, undergraduates and volunteers who use vehicles to ensure the business office is notified in enough time to get a motor vehicle record check completed.

    **The exception to the policy is the running of errands for which no travel authorization has been requested. Although you are still expected to be in compliance with policy and a qualified driver.

http://www.purdue.edu/business/bpnews/News_Releases/General/reminderNewUniversityPolicyOnU.html

Complete Policy

http://www.purdue.edu/policies/pages/facilities_lands/i_2_1.shtml

Please contact Lynn Cole or myself if you have any questions regarding this new policy.

Thanks,
Whitney

Whitney Beutel
Business Manger
Department of Physics
Purdue University
Ph: 4-5379
wbeutel@purdue.edu

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